Nhs_choices Bthft Bradford Teaching HospitalsNHS Foundation Trust NHS Choices
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Patient health records

Everyone working at the hospital has a duty to keep information about you confidential. We need to keep records about your health and any treatment you receive. This information is used to make sure:

  • that we provide you with the best care possible
  • those involved in your care have accurate information about you
  • full information about you is available should you need to see another doctor or be referred to a specialist
  • that should you have a problem, your records will help with any investigation.
We may also use your information:
  • to review the care we provide to ensure it is of the highest standard
  • to teach and train healthcare professionals
  • to prepare statistics on NHS performance
  • for medical and other health research
We will not pass your information to third parties without your permission unless there are exceptional circumstances, for example where the law requires us to.

For more information on the information we collect and how we use it please see our Fair Processing Notice.

Use of patient information by the NHS Litigation Authority (NHSLA)

The NHSLA has a statutory duty to manage and raise the standards of risk management throughout the NHS. In order to achieve this, all NHS trusts are assessed every few years against a set of risk management standards which are based on those factors which give rise to the greatest number and cost of claims. More information about the NHSLA risk management programme is available on its website at www.nhsla.com/riskmanagement. As part of the asssessment process, the assessors will look at a number of patient health records and
a selection of incident report forms. None of these documents will be removed from the premises. The aim is to ensure that these documents are created and managed in accordance with appropriate policies and procedures: for example whether they are written clearly, signed and dated, stored securley, etc. The assessors are not concerned with individual patient details. They are all professional people who have previously worked in NHS organisations and are now employed on behalf of the NHSLA under strict principles of confidentiality.
If you wish to object to your records being made available during NHSLA assessment, please just notify the trust.

Access to your records

The Data Protection Act 1998 gives you the right to see the personal information that we hold about you. If you would like to see your records whilst you are an inpatient, please ask a member of staff on the ward. A member of staff must stay with you whilst you read the records. If you wish to have copies of your records after your stay in hospital a request should be made in writing using the Trust's application form. The form is available at the the main reception desks at both St Luke's and BRI, from the Patient Advice and Liaison Office, or from the Access to Health Records Service, or you could download it from here:
You will need to provide:
  • adequate information [for example full name, address, date of birth, NHS number, a form of ID, etc.] so that your identity can be verified and your information located. A fee of up to £50 may be charged for photocopying records.
  • an indication of what information you are requesting to enable us to locate this in an efficient manner.

The Access to Health Records Service

Medical Records

St Luke's Hospital

Little Horton Lane


Tel: 01274 365883 or 01274 365813 Fax: 01274 383746 Email: ATHR.office@bthft.nhs.uk