Freedom of Information
How do I request information held about me?
The Data Protection Act 1998 gives you the right to see the personal information that we hold about you. Requests must be made in writing using the Trust's application form, and you will need to provide:
- adequate information [for example full name, address, date of birth, NHS number, a form of ID, etc.] so that your identity can be verified and your information located. A fee of up to £50 may be charged for photocopying records.
- an indication of what information you are requesting to enable us to locate this in an efficient manner.
To access your health records under the Data Protection Act please contact:
The Access to Health Records Service
St Luke's Hospital
Little Horton Lane
BRADFORD BD5 0NA
Tel: 01274 365883 or 01274 365813 Fax: 01274 383746 Email: ATHR.firstname.lastname@example.org
Before you request information from us
Check whether the information you seek is already available. We publish information on this website and you may well find the answer to your question is already here. We have a publication scheme setting out what information we currently release.
If you request information from us that is already published, we will simply refer you to the published source.
Who can request information?
Anyone, anywhere in the world, can make a FOI request.
What can I request?
You can seek any recorded information that you think we may hold.
If the information is environmental, we will respond according to the Environmental Information Regulations (EIR) 2004.
If the information is your own personal data, then you should make a subject access request under the Data Protection Act (DPA) 1998, and not under the FOI Act. See below for how to make DPA requests.
How do I request information?
Your request must be in writing and can be either posted or emailed to us.
For postal requests, please send to the following address:
of Information Officer
Bradford Royal Infirmary
Bradford BD9 6RJ
Please write "Freedom of Information" in the subject line.
What information must I include in my request?
The FOI Act requires certain information to be supplied before we can respond to your request:
- your real name - we do not have to respond to requests submitted under a pseudonym;
- your address (email addresses are acceptable); and
- a description of the information you wish to obtain;
How should I word my request?
Comprehensive guidance on submitting effective requests for information is available from the Information Commissioner's Office. However, to frame an effective request for the information please:
- clearly identify the information you want. Be clear about date ranges or timescales. If it is not clear what you are requesting, we may need to seek further clarification;
- be as specific as possible. If your request is too general, it may be refused on the grounds that replying would exceed the cost limit laid down in the Fees Regulations, which is equivalent to one person working for 18 hours. If this happens, we will ask you to re-submit a narrower, more specific request which could be met within the cost limits and give you advice and assistance to do so;
- ask questions such as "what or "how much as this is much more likely to result in a useful response;
- use straightforward, polite language.
- use open-ended questions such as "why?" We do not have to answer your question if this would mean creating new information or giving an opinion or judgment that is not already recorded;
- base your request on assumptions or opinions;
- mix your request with complaints or comments.